How Enterprises plan to welcome visitors post-pandemic
This pandemic and its consequences will be one of the most difficult business problems we've ever faced. Most corporations adopted new modes of working that kept their premises unoccupied in order to keep operations running.
The world has changed dramatically in the last year. Management teams are in charge of guiding their organisations through these rapid transitions as the economy begins to recover. The employees' well-being and also the ones who visit the premises, i.e., the visitors, is the top priority for employers, who are doing all they can to provide a comfortable work environment. However, the threat still exists, and this causes workers to be reluctant to return to their traditional workplaces.
There is a need for management to assist managers think critically about the conception and implementation of their employees' and visitors' return-to-work programmes. Hence, automating the reception area is very important. The dependence on manual log-books, the entry of the same visitor details every time they arrive, long waiting lists at reception, unsure invites by the hosts, etc. needs to be taken care of.
Hence, enterprises do realise that having a professional visitor management system is very vital at this stage. The team at Vizmo is dedicated to providing enterprises with a professional visitor management solution. Many businesses have begun to benefit and welcome their visitors with ease and grace thanks to the following solutions by Vizmo.
A Touchless VMS: A Safer & Healthy choice
With the COVID-ready touchless visitor management system and a bundle of excellent safety solutions, enterprises can get their workplace back up and running in the midst of the health and safety crisis that has been going on.
Capacity Management in the Workplace: Set daily limits, accept requests, or give invitations to bring back staff. Take advantage of Vizmo's solution for the management of enterprise VMS.
Touchless Entry/Exit: In order to prevent the spread of germs at the front desk, the touchless visitor management solution may be used by the visitors to complete the check-in process.
Invite-only check-in: Before a visitor arrives, each and every invitation is checked for authenticity by the visitor management system. This helps to ensure that the visit will be both safe and secure. The host is in a better position to make decisions about the invitation once they have more details and information.
Enhanced Approval System: Only those who are in relatively good health will be able to access your location thanks to the authorization framework of the visitor management system. This is accomplished via the use of the touchless visitor management system, which requires all visitors to digitally sign a health declaration before entering the facility.
GET ENHANCED SAFETY & SECURITY
Our cloud-based visitor management system assists you in securing your premises and ensuring the wellbeing of all those there.
Keep them informed of the visitor's arrival in advance: If the security team, the administrative staff, or the facilities team are aware of who is coming to the workplace, they will be more prepared.
Visits accepted/rejected: If the accept/reject feature is turned on, the visitor will not be allowed to check in until the host gives their permission. After the decision has been made to either approve or deny the request, the security personnel will be informed to take appropriate action.
Secured Workplaces: Take control of the situation with the use of blocklists and watch lists, which will inform you when certain individuals enter the premises. In addition, the dashboard is able to send an alert to the security staff if a visitor remains in the building for an extended period of time.
EFFICIENCY & SCALABILITY
The whole procedure is made more efficient and costs less to run as a direct consequence of the implementation of the Vizmo Visitor Management Solution.
Introducing automation at the front desk: A device that allows visitors to check them in completely eliminates almost all the requirement for front-desk staff. This not only lessens the reliance that is placed on a particular human resource, but it also makes operations more effective and brings down associated expenses.
Time-Saving: Notify the host in real time by email, text message, and the Vizmo app.
Notify the guest without having the receptionist repeatedly contact them over the phone at work.
Repeat visitors are exempted from having to re-enter their information on subsequent visits. Vizmo is able to identify the visitor based on the contact details that are provided by the visitor.
Visitors have the option of checking in at the front desk or via one of the many available kiosks.
Customize visitor type: You may create experiences that are more valuable to your brand by personalizing and optimizing the sign-in processes. Vizmo is one of the most flexible systems available, and it gives you the ability to create visitor types such as general visitors, interviewees, delivery, events, and so on.
There are many other ways in which enterprises get benefits through an enterprise visitor management system by Vizmo like: compliance and audits, seamless integrations, etc.
With Vizmo you get a dedicated support from our customer success team via Live chat, phone, and email. We strive to respond as quickly and as relevant as possible.
There is also an another dedicated team who is always ready to support your enterprise and enhance their workplace with the Vizmo visitor management solution. Feel free to get in touch and book a discovery call with our team.
-------------------------------------------------------------------------------------------------
About Author
Abhinav Gautam
Abhinav is an avid marketer at Vizmo. He is determined and works day and night to help his team, clients, and people to enhance the workplace experience. His commitment towards assisting individuals and organizations in all aspects of online-offline marketing is visible in the related professional coverage he delivers.
