Top 5 Myths About Enterprise Visitor Management Systems

Is your company considering switching its guest management procedures from paper to digital? While researching possible solutions, you may have heard complaints about enterprise visitor management systems (VMS).

More likely than not, these complaints result from faulty management or a misunderstanding of how the system works.

This article will look at the top five myths about contactless visitor management systems and examine whether they’re true or not.

Let’s dive right in.

Myth #1: Investing in a Contactless Visitor Management System Is Expensive

“We can’t afford it; it’s too pricey!” Well, wait a minute.

An effective contactless VMS needn’t break the bank. In most cases, the only costs involved are the initial purchase price of gear (which you get to retain) and a very low yearly licensing fee.

The annual subscription fee of a visitor management system is justified when one considers the importance their company places on increased security and efficiency.

Basically, you get your money’s worth and more.

Myth #2: A Visitor Management System is Only Necessary for MNCs

“We’re not an MNC, so we really don’t need a contactless VMS”. Fair enough, but consider the following.

A visitor management system is useful for any business with over 1,000 employees. Even if your company doesn’t have a lot of foot traffic on a daily basis, that doesn’t mean you shouldn't have a procedure that’s easy to use, boosts security, and leaves a positive first impression.

In addition, a visitor management system will greatly benefit your admin management. It helps keep track of visitor information, so repeated visitors don’t need to be constantly registered into your system.

Myth #3: Complexity is Inherent in Visitor Management Systems

“We don’t want to deal with the complexity of setting up and maintaining the system”. It’s not as complicated as it seems.

In most cases, all a contactless VMS requires is a reliable Wi-Fi connection, and you’ll have your visitor control system up and operating in about 30 minutes.

Furthermore, updating the software is pretty much the most you’ll need to do after setting up. If you know how to update your phone or download an app, you already know how to update a visitor management software.

In a rare scenario, should things get complex, you can always contact the software company for help.

Myth #4: Security Flaws Plague Visitor Tracking Systems

“The storage of information is not safe”. On the contrary, it is.

When compared to traditional guest books, several modern visitor management systems offer superior levels of security.

With a traditional guestbook, the names and details of all visitors are open to whoever signs it. However, with a visitor management system, no one will be able to peek at your details.

All the data is encrypted, kept in a safe location in the cloud, and backed up often to prevent data loss.

Myth #5: Computerized Visitor Tracking and Management Systems Lack Personality

“The system lacks the human touch of welcoming visitors”. True, it does lack that human touch. But consider how busy the world has become.

There’s no time to chit-chat. Both employees and visitors have busy schedules.

A visitor management system is quite useful since it allows guests to check in quickly without bothering anybody while simultaneously notifying the appropriate staff member of their arrival.

Also, consider this: receptionists can sometimes leave for a break (because they’re human). Any guests arriving during such times will be left unattended. Sure, you can hire more staff, but that’s going to cost you more money.

Using a computerized check-in system, with or without a person to accompany it, is convenient and fast.

Your Safety and Convenience Matter

We hope that this article clarified that the myths behind enterprise visitor management solutions are just that: myths!

When it comes to your workplace and employee security, the digital world offers many solutions that can fast-track what were once slow and tedious processes.
Interested in learning what incorporating an enterprise visitor management system can do for your company? Head over to Vizmo’s website or instantly book a Discovery call.